1. Privacy Statement
AD-Studio Group LLC including all it’s subsidiaries and joint venture companies that form part of the Group (thereinafter referred to by the abbreviated “AD-Studio”) is committed to maintaining the privacy and confidentiality of information provided by its users. This Privacy Policy describes the policies and practices of AD-Studio with respect to Personal Data collected through this website and the web applications that link to this Privacy Policy, as well as Personal Data that we have received from you in the course of our business, including when you contact us or request information via email or use our services or as a result of your relationship with one or more of our employees and clients.
This policy document tells you what information we collect and how we process it.
Please note that by submitting Personal Data to us manually or electronically, by using our website, online applications or by sending emails, you consent to our processing of all Personal Data submitted to us in the manner and for the purposes described in this Privacy Policy.
2. Who we are
AD-Studio Group LLC is a limited liability company incorporated in Poland under the Court Register number 0000235344. The registered office address is:
ul. Stępińska 9
00-739 Warszawa
Poland
3. Definitions
GDPR (in Polish RODO) – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – regulating the subject in the European Union (EU) and the European Economic Area (EEA). In Polish: Rozporządzenie Parlamentu Europejskiego i Rady (UE) 2016/679 z dnia 27 kwietnia 2016 r – . w sprawie ochrony osób fizycznych w związku z przetwarzaniem danych osobowych i w sprawie swobodnego przepływu takich danych oraz uchylenia dyrektywy 95/46/WE (ogólne rozporządzenie o ochronie danych).
Data Controller (Administrator) – The Controller (Administrator) determines the purposes and means of processing Personal Data. AD-Studio Group LLC is the Data Controller (Administrator). This means we decide how your Personal Data is processed and for what purposes.
Data Processor – The Processor is a third party that processes Personal Data on behalf of a Data Controller (Administrator). For all data matters and for the purposes of this policy the data processor is the AD-Studio HR Director, contact@ad-studio.com
Personal Data – Personal data is any information that identifies a living person or could reasonably be used to identify a living person (as explained in Article 6 of the GDPR). For example, name, address or email address. Online identifiers include IP addresses and cookies.
Data Subject – The person whose data is processed – any website visitors.
Data Processing – means any operation or set of operations which is performed on Personal Data or on Sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. AD-Studio Group LLC structures provided contact data digitally for legitimate purposes only.
Website – the website maintained by the Data Controller under the address: www.ad-studio.com
3. Who is responsible for data processing and whom you can contact about it
AD-Studio Group LLC is responsible for taking care of the data in accordance with this Privacy Policy, our internal standards and procedures, and the requirements of data protection laws in place in the various jurisdictions of our activities. The primary governing legal act is the GDPR (RODO).
For more detailed information, please contact us by email at contact@ad-studio.com or the details provided below:
AD-Studio Group LLC, ul. Stępińska 9, 00-739 Warszawa, Poland, KRS 0000235344, NIP: 525-233-36-20, +48 (22) 230 2980, contact@ad-studio.com.
4. What sources and data do we use
We process your Personal Data that we lawfully receive from you as part of our business relationship, through those websites and web applications that link to this Privacy Policy, when you contact or request information via email or use our services, or because of your relationship with our employees and customers. Personal Data that we may receive from you may include, but is not limited to:
In some circumstances, we collect information about you from our partners or from publicly available websites to help us broaden and better understand our audience and increase the relevance of our content. For example, in some cases we obtain contact information of potential contributors to our events and publications from public websites.
We may also process Personal Data from publicly available sources (e.g. business records, business registries) that we have obtained legally.
We may also receive Data about you from Google Analytics, a web audience analysis service provided by Google, Inc. (“Google”), whose servers are located in the United States of America. Google Analytics uses cookies to help us analyse how users use our sites.
If you provide us with Personal Data about another person (for example, one of your directors or employees or a person with whom you do business), you must ensure that you have the right to disclose that Personal Data to us and that, without any further steps by us, we may collect, use and disclose that Personal Data as described in this Privacy Policy.
Please also see Part 5 on our use of Cookies and similar technologies and our Cookie Policy.
5. Cookie Policy – the Data we obtain through cookies and similar tools
We use cookies to track the use of our website – to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and allows us to improve our site. Cookies are text files placed on your computer to collect standard web log data and data about visitor behaviour. This data is used to track visitors’ use of the site and to compile statistical reports on activity.
By continuing to use this site, you consent to our use of these cookies, which make advertisements and messages more relevant to you and your interests and help us improve our site.
The cookies that our website uses include the following:
Strictly necessary cookies
These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website (should we introduce such an area).
Analytical / performance cookies
They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. They also collect Data about the browser and operating systems of visitors. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functional cookies
These are used to recognise you when you return to our website.
Targeting cookies
These cookies record your visit to our website, the pages you have visited and the links you have followed.
We may offer cookies to you and if you do not want to receive them you should make sure that your web browser is set not to accept cookies. Cookies help you get the most out of our websites, and please keep in mind that if you disable cookies, some website services or features may not be available. For example, you may have difficulty viewing articles published on our websites.
Most browsers allow you to manage your cookie settings which can usually be found in the “Settings”, “Options” or “Preferences” menu of your browser. The methods to block cookies vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
Please note that social media plug-ins for Twitter, LinkedIn, YouTube, Vimeo and Pinterest may also use cookies, if you are logged into these websites or have previously downloaded cookies controlled by or operated by these sites. We do not have any control over such third party cookies.
6. Why we process your Data (purpose of processing) and on what legal basis
Whether we receive your Personal Data directly from you or from a third party, we process your Personal Data only if we have a legitimate basis for doing so, such as:
(a) on the basis of your consent (Article 6(1)(a) of the GDPR)
This is where you have given us express consent to process your Personal Data for a specific purpose. For example, by filling out our “contact form” you consent to the processing of your Personal Data for contact purposes, by providing us with your business card you consent to the processing of the Personal Data contained therein for business purposes. You have the right to withdraw this consent at any time by contacting us at the address given in Section 1 above.
(b) for the performance of contractual obligations (Article 6(1)(b) of the GDPR)
The processing of Personal Data may take place for the purpose of performing a contract with you and/or your company or to take action at your request prior to entering into a contract. The purpose of the processing depends primarily on the specific contract with you and/or your company
(c) legitimate interests pursued by the controller (Article 6(1)(f) GDPR)
Where necessary, we process your Personal Data for purposes arising from a legitimate interest pursued by the controller or a third party. For example:
(d) to fulfill a legal obligation incumbent on the controller (Article 6(1)(c) of the GDPR)
We process your Personal Data when it is necessary to fulfill a legal or regulatory obligation to which we are subject, including anti-money laundering regulations, health and safety regulations, or rules issued by our professional regulator. Other purposes of processing include, but are not limited to, fulfilling audit and tax reporting obligations and risk assessment and management.
7. Who receives data about your Personal Data
AD-Studio (AD-Studio Group Ltd including all it’s subsidiaries and joint venture companies that form part of the Group) may have access to your Personal Data if required to perform our contractual or statutory obligations. Service providers and agents employed by us may also receive Personal Data for these purposes if they comply with confidentiality obligations and our documented instructions under the GDPR.
In connection with the transfer of Personal Data to recipients outside of AD-Studio, we may disclose Personal Data about you only if we are legally obligated to do so.
Recipients of Personal Data may include:
Additionally We will disclose your Personal Data to third party recipients:
8. Is data is transferred to a third country or international organization
A list of our offices with relevant contact data can be found on our website. Our policy requires that we always ensure a level of data protection at least as high as that required by the European Union.
The Personal Data we collect from you may be transferred to and stored at a destination outside the European Economic Area (“EEA”). If this happens, we will take steps, such as contractual clauses, to ensure that your Personal Data is secure and treated securely and in accordance with this Privacy Policy.
9. How long your data will be stored
Your Personal Data will be stored in accordance with our Data Retention Policy, which sets out the appropriate retention period for each category of data. We will retain your Personal Data only as long as necessary to fulfill the purposes for which we collected it, including to comply with any legal, accounting or reporting requirements.
To determine the appropriate retention period for Personal Data, we consider the amount, nature and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of the Personal Data, the purposes for which we process your Personal Data, and whether we can achieve those purposes through other means and applicable legal requirements.
In certain situations, you may ask us to delete your Personal Data by contacting us: contact@ad-studio.com.
However, this will not affect the lawfulness of the processing that was done before you withdrew your consent. If you withdraw your consent, we may not be able to provide you with certain products or services. If this is the case, we will inform you at the time you withdraw your consent.
Under certain circumstances, we may anonymize your Personal Data (so that it can no longer be linked to you) for research or statistical purposes, in which case we may use the Personal Data indefinitely without further notice to you.
10. What Personal Data protection rights I have
Each Data Subject (person who holds rights under this policy) has the right of access, the right to rectification, the right to erasure, the right to restrict processing, the right to object, and the right to data portability. The right of access and the right to erasure are subject to restrictions under the GDPR. Data Subjects also have the right to lodge a complaint with the competent supervisory authority if you consider that the processing of Personal Data violates the provisions of the GDPR.
You will not have to pay a fee to access your Personal Data (or exercise other rights). However, we may charge a reasonable fee if your request is clearly unreasonable, repetitive or excessive. Alternatively, we may refuse to comply with your request in such circumstances.
11. Obligation to provide Personal Data
As part of our business relationship, the Personal Data of the authorized representatives of your company, proxies, contact persons are necessary for the execution of the business relationship and performance of related contractual obligations. In particular, anti-money laundering laws require us to verify your identity before establishing a business relationship.
Providing Personal Data is voluntary, but necessary to contact you in the event that you fill out our “contact” form.
Our website and web applications are not intended for children under the age of 16. We do not intentionally collect or use any Personal Data from children.
Your Personal Data will not be subject to automated decision-making, including profiling related to automated decision-making.
12. Changes to our privacy policy
We will improve and add new features and functions to our web application and improve and add to our existing products and services. Due to these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will let you know.
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